Commission to consider change order to cattery contract for utility line relocation; animal shelter discussion on work session agenda
As construction on the cattery addition at the Great Falls Animal Shelter began, it was determined that the main gas and electrical supply lines were not in the best spot and were within the current construction footprint.
City staff are proposing to relocate those lines and during the Nov. 5 meeting, commissioners will consider a $18,825.63 change order to the contract with Detailed Construction to do so.
“The relocation of these lines will ensure the utmost safety and best access/usage for the facility,” according to the staff report.
The change order also includes charges for an additional city review of the building plans to meet permit requirements, according to city staff.
Commissioners awarded a $462,000 contract to Detailed Construction in May 2019 for the cattery addition.
The project is being funded through private donations and fundraising efforts by the shelter staff and volunteers. No city funding is being used for the cattery addition other than the purchase of the hydro-incinerator that was already budgeted and purchased but not yet installed at the shelter.
During the commission work session on Nov. 5, the animal shelter is on the agenda for discussion of City Manager Greg Doyon’s proposed process for a request for proposals from the Maclean Cameron Animal Adoption Center.
The RFP discussion stemmed from the publicly expressed desire of Commissioners Owen Robinson and Mary Moe to explore partnership with Maclean or outsourcing animal shelter operations in an effort to save money.
Doyon has recommended using the RFP process to have Maclaen provide a proposal of what services it wants to provide the city so staff and the public can evaluate any potential cost savings or other issues.
During the Oct. 15 work session, Doyon provided a draft RFP to commissioners and in the meantime, Moe provided feedback.
Doyon is proposing a sole source process versus the typical competitive bid process since he said he didn’t believe there were any other organizations in the area capable of providing the scope of services for the shelter.
Moe wrote in an Oct. 29 email to Doyon that, “I still think that an RFP that would entertain proposals beyond those provided by the Maclean Cameron Animal Adoption is the wiser course of action. I would also like to see the Commission agree on what we hope to gain from the successful proposal.”
Moe wrote that for her, it’s three items, which she included in a draft revision of the RFP.
“The successful proposal must establish that the proposed complementary services and
- Provide at least the same quality of care as that currently provided by the GFAS;
- Not create significant inefficiencies or gaps in service between the duties assumed by the proposing body and those retained by GFAS; and
- Result in substantial savings to the City of Great Falls.”